1. Scope of Agreement
This agreement applies to company formation services, annual services, and other related services (collectively referred to as the “Service”).
2. Parties to the Agreement
The parties to this Agreement are GCS Europe, as identified on the invoice or order confirmation (“GCS Europe”), and the individual or legal entity placing the order (the “Client”). Where the Service involves company formation, annual address services, company secretary services, trademark registration, or trademark monitoring, both the Company receiving the services and the person placing the order are jointly and severally liable for all contractual obligations under this agreement, including payment.
3. Order and Acceptance
An order becomes binding when the Client submits an order form to GCS Europe, accepts these terms and conditions electronically via an online form, or places an order by phone. The order remains binding even if all necessary information to complete the Service has not yet been provided. GCS Europe will notify the Client if additional information is required or if information provided is rejected by the relevant authorities. GCS Europe reserves the right to decline any order without providing a reason, in which case a full refund will be issued to the Client.
4. Electronic Communication and Document Storage
The Client agrees to the use of electronic communication and the electronic storage of documents and information.
5. Payment and Fees
The Service must be paid in advance according to the prices set by GCS Europe. If a payment made by card, cheque, or any other method is withheld, cancelled, or not properly processed, the order remains binding, and the Client must arrange immediate payment. Late payments will incur penalty interest and fees in accordance with applicable law.
Government and public fees for company registration outside the UK will be invoiced directly by the relevant authorities and are not included in the Service unless explicitly stated in writing. Additional fees may apply for meetings, special forms, documents, courier services, or other non-standard services requested by the Client. The Client will be informed of any such additional costs in advance.
6. Service Limitations and Liability
GCS Europe and its employees, agents, or representatives cannot guarantee the processing time of registrations or that specific company names or trademarks will be available. If a company or trademark registration is refused, GCS Europe will notify the Client, who may amend the registration request. For unsuccessful trademark registrations, government fees are typically non-refundable.
Orders remain binding even if a preferred company name or trademark is unavailable or registration is refused for reasons that the Client can reasonably rectify. GCS Europe is not liable if a registration violates third-party rights. The Client agrees to indemnify GCS Europe and its agents and employees against any related claims or losses.
7. Client Obligations
The Client must provide accurate and up-to-date information for the performance of the Service, including contact details and filing deadlines. The Client confirms they understand the legal and tax implications of forming and operating a company and have obtained independent professional advice where necessary. The Client agrees not to rely on advice provided by GCS Europe unless explicitly stated in writing.
8. Liability
GCS Europe’s liability for any fault or defect in the Service is limited to the fees paid under this agreement. GCS Europe is not liable for indirect or consequential losses or changes in law or regulation. The Client agrees to indemnify GCS Europe, its employees, and agents against any third-party claims arising from the Service or the inability to perform the Service.
9. Compliance and Legal Use
The Client confirms that any company formed will not be used for illegal purposes. GCS Europe and its agents may be legally required to report suspicions of money laundering or illegal activity.
10. Company Secretary Services
If the Service includes company secretary services, GCS Europe may provide these directly or through a third party.
Company secretary services in the UK are limited to filing annual returns and dormant accounts with Companies House and notifying Inland Revenue of non-trading or non-fiscal residency. Additional filings or assistance are not included unless agreed in writing. The Client remains liable for all government fees and penalties.
GCS Europe may terminate company secretary services at any time with a proportional refund of the annual fee. GCS Europe may terminate services without refund if the Client fails to provide required information or is involved in illegal or unethical activities.
11. Company Formation Outside the UK
For company formation outside the UK, GCS Europe will prepare draft articles of association based on Client data. The Client is responsible for auditor costs and minimum share capital requirements.
12. Client Updates and Communication
The Client must notify GCS Europe of any changes to company or personal details, including contact details. GCS Europe may send notifications and documents electronically.
13. Company Changes
For changes such as share transfers, director appointments, or name changes, GCS Europe will provide the necessary forms and attempt to register the changes based on the Client’s information. GCS Europe is not liable for loss caused by incorrect or incomplete information from the Client.
14. Company Strike-Off in the UK
If the Service includes assistance with striking off a company in the UK, the Client accepts all associated risks and liabilities.
15. Electronic Filing
GCS Europe may file any form electronically, even if originally submitted in paper format.
16. Renewal of Annual Services
Annual or recurring services will automatically renew unless terminated at least 60 days before the renewal date. The Client authorises GCS Europe to charge the renewal fee to the registered payment method.
17. Confidentiality
GCS Europe will maintain the confidentiality of Client information unless disclosure is required by law or government order.
18. Cancellation, Refund, and Complaint Policy
18.1. As a general policy, GCS Europe does not offer refunds or cancellation rights once an order is placed. Requests for cancellation or refund will be reviewed case-by-case at the sole discretion of GCS Europe.
18.2. Formal complaints or cancellation requests must be submitted in writing to the official GCS Europe contact email. Requests through other channels will not be accepted.
18.3. Complaints or refund requests are only valid if the Client has provided all required information for the Service.
18.4. Refunds or adjustments will only be considered if GCS Europe demonstrably failed to deliver the Service as agreed.
18.5. Complaints will be reviewed within 30 business days. If upheld, any remedial action or refund will be processed at the sole discretion of GCS Europe.
19. Call Recording
GCS Europe may record and retain phone calls with the Client for documentation and training purposes.
20. Governing Law and Jurisdiction
Any disputes concerning unpaid fees are subject to the law and courts of the Client’s place of residence. All other disputes are governed by the laws of Bulgaria and subject to the jurisdiction of Bulgarian courts.
21. Card Payments
Card payments are typically processed within 1–3 working days after authorisation.
22. Delivery Time
Delivery times vary depending on the service and third-party processing. Completion time also depends on how quickly the Client provides the necessary documentation.
23. Power of Attorney Requirement
When purchasing any service related to the filing or registration of a trademark or any related product, the Customer agrees to provide the Company with a duly signed Power of Attorney authorising the Company to file the application and perform all necessary actions on the Customer’s behalf. This requirement applies from the point of purchase and must be fulfilled before the filing process can commence. The Customer acknowledges and accepts that this obligation is reflected and applies across all relevant materials, including payment links, invoices, websites, and related documentation.